Innovation & Administration Coordinator - Glen Eira City Council

10 days ago Australia
Application Deadline - 30th Jun 2024 @ 12:00 am (BST)

Glen Eira Leisure (GEL) is seeking an innovative and detail-oriented Innovation and Administration Coordinator to join our team in a temporary position. As the Innovation and Administration Coordinator, you will be instrumental in enhancing the operational efficiency of GEL.

Your expertise in coordinating software systems will be essential in achieving sound financial management, strong procurement processes, payroll and excellent customer service. You will ensure data integrity across all systems, contributing to the overall success of GEL.
Key Responsibilities

  • Team Coordination: Efficiently and effectively lead and mentor a small team.
  • Financial Management: Ensuring robust financial management through the effective use of software systems. Maintaining data integrity to support accurate financial reporting and informed decision-making.
  • Procurement Processes: Overseeing strong procurement processes using Council’s purchase ordering software and in line with policy and procedures.
  • Data Integrity: Maintaining high standards of data integrity across all systems, ensuring that information is accurate, secure, and up-to-date.
  • Direct Debit of Memberships: Managing and optimising the direct debit processes for memberships, ensuring accuracy and reliability in billing.
  • Timely Delivery and Payment: Overseeing the timely delivery of goods and prompt payment of invoices.
  • Contract management: Overseeing GEL tenants (e.g. physio and café) contractual requirements and ensure ongoing compliance with provider obligations and standards.
  • Payroll: Overseeing payroll for all GEL staff in line with legislation and Glen Eira Leisure Enterprise Agreement.
  • Systems Development and Implementation: Coordinating the development and implementation of systems for point of sale, Council’s purchase ordering, and associated IT software. Ensure these systems are efficient, reliable, and aligned with GEL’s strategic goals.

We Are Looking For

  • A Passionate Professional: Someone who is enthusiastic and committed to delivering outstanding experiences for our community.
  • An Innovative Thinker: Someone with a creative mind who can bring new ideas and solutions to help us stay ahead in the industry and continually improve our offerings.
  • A Team Player: Someone who thrive in a collaborative environment and can contribute positively to our team culture.
  • A Strong Leader: Somone who is experienced and ambitious, ready to elevate their career and provide strong leadership, guiding Glen Eira Leisure into a bright and successful future.

Qualifications and Experience

  • Demonstrated commitment and adherence to organisational values and behaviours.  
  • Tertiary qualifications in Business, Finance, Procurement or related field OR less formal qualifications with substantial relevant experience. 
  • Demonstrated experience in an administration and procurement focused role.
  • Strong Leadership skills and the ability to motivate and develop team members.
  • A thorough understanding of administrative processes within a leisure environment and the ability to improve these processes.
  • Experience with the development and monitoring of budget processes.
  • Understanding of policies and procedures and ability to implement quality control measures.

Not meeting all the requirements for this role? We value diverse experiences for positive community outcomes. If you're excited about the position but don't perfectly align with the criteria, we still encourage you to apply. 
Pre-employment checks
  Progressed candidates must undergo pre-employment screening as a standard procedure which will include: 

  • Employee Working with Children Check 
  • New National Police Record Check 
  • Health Declaration
  • Evidence of right to work in Australia. 

Pre-employment checks are not used by Glen Eira City Council to prevent any applicant from applying for this position. Each application will be considered on its merits. 
Position Description
  Innovation and Administration Coordinator - Position Description.pdf

Glen Eira City Council prides itself on being an equal opportunity employer and a child safe organisation. As a Council, we are committed to:

  • Providing a diverse and inclusive workplace that values the safety and wellbeing of children and young people, as well as all our employees.
  • Receiving applications from people of all diverse abilities, skills, languages, cultures and backgrounds including: people with disability, Aboriginal and Torres Strait Islander people and LGBTIQA+ and gender diverse people.
  • Reconciliation and supporting the Aboriginal and Torres Strait Islander aspirations.

If you are Aboriginal or Torres Strait Islander and require advice and support with the recruitment process, contact Grant Lea our Aboriginal Community Officer on T: 03 9524 3608 or E: [email protected]

We value the knowledge, skills and talents that all people can share with our workforce and community.

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